AI email tools: AI tools compared (12)

What aI email tools tools are for

AI email tools help you draft messages, retrieve information and organise conversations. The category covers distinct workflows: assistance inside an inbox, campaign writing and email handling through an API. It serves freelancers, customer service teams and communication specialists, but their requirements differ. The practical change is that context and draft wording can be prepared before you intervene. For example, answering a delivery query previously meant reading the entire thread and composing a reply from scratch. With a suitable service, you can review a thread summary and prepare a response for approval before sending it. Shortwave summarises exchanges and searches older emails. Ellie drafts replies and classifies incoming messages. GetResponse supports writing and sending campaigns. These functions address different tasks, so identifying your main workflow matters more than choosing a tool simply because it includes an AI writing feature.

Example uses:

• Draft a customer reply using the conversation context, then review its commitments before sending the message.
• Summarise a long email thread to identify open requests and information that has already been shared.
• Classify incoming messages so you can find requests that require your attention during the working day.
• Prepare a newsletter from approved information, then adjust its wording and tone before distributing it.
• Retrieve information from older emails without manually opening every conversation stored in your working inbox.

Our picks by need

These picks follow simple rules applied to the verified data, with no partnership or affiliate link:

• Best scored : GetResponse. 83/100 on our access and transparency grid.
• Cheapest paid option : SaneBox. First plan at $4.54 per month.

The main tools at a glance

GetResponse 83/100

GetResponse lets teams managing email campaigns write messages and subject lines with AI. It sends campaigns, automates message sequences, creates lead capture pages, and tracks campaign results. Features: Write emails and subject lines with AI; Send campaigns to contact lists; Automate message sequences. Entry price: $186.96 per year, with a free tier. Runs on: web browser and API. Data hosting: Several regions.

AgentMail 63/100

AgentMail serves people integrating email into applications through an API. It creates mailboxes, sends and receives messages and attachments, groups conversation messages, and triggers processing when an email arrives. Features: Create email inboxes through an API; Send and receive messages; Retrieve messages from the same conversation. Entry price: $20 per month, with a free tier. Runs on: web browser and API. Data hosting: Several regions.

Jetwriter AI 63/100

Jetwriter AI serves users writing emails and reading web pages. It drafts replies adapted to their style, corrects and rephrases text, summarizes pages, translates selected text, and answers questions about page content. Features: Draft replies to emails; Adapt messages to the user’s style; Correct grammar and rephrase. Entry price: $168 per year, with a free tier. Runs on: web browser and browser extension. Data hosting: United States.

Shortwave 55/100

Shortwave lets people managing email draft replies in their own style, summarize exchanges, and analyze attachments. It also supports searching past emails, organizing messages into tasks, and sharing conversations with colleagues. Features: Draft replies adapted to the user's style; Summarize exchanges and analyze attachments; Find information in past emails. Entry price: $30 per month, with a free tier. Runs on: web browser, Windows, macOS, iPhone and iPad, and Android. Data hosting: United States.

Hoppy Copy 53/100

Hoppy Copy lets teams handling email write campaigns, message sequences, and newsletters in their brand's tone. It also supports monitoring competitors' emails and sending automated campaigns. Features: Write email campaigns; Prepare message sequences; Create newsletters. Entry price: $39 per month. Runs on: web browser and API. Data hosting: United States.

Lavender 51/100

Lavender is for people writing sales emails and outreach messages. It scores emails, identifies passages that reduce the chances of a reply, and suggests improvements to wording. Features: Score sales emails; Identify passages that reduce the chances of a reply; Suggest improvements to wording. Entry price: $27 per month, with a free tier. Runs on: browser extension.

Ellie 48/100

Ellie helps people managing email prepare replies based on conversation context, their writing style, and reference documents. It also classifies incoming messages and saves suggested replies in Gmail or Outlook drafts. Features: Prepare replies based on conversation context; Adapt drafts to the user’s style; Automatically classify incoming messages. Free tier available. Runs on: web browser, browser extension, and Windows. Data hosting: Several regions.

Seventh Sense 48/100

Seventh Sense adjusts email sending times and frequency for people managing campaigns. It coordinates campaigns in HubSpot and Marketo, pauses sends to less engaged contacts, and analyzes engagement. Features: Choose a sending time suited to each recipient; Limit message frequency per person; Coordinate multiple campaigns in HubSpot and Marketo. Free tier available. Runs on: web browser and API.

Warmy 48/100

Warmy serves teams preparing and monitoring email sending. It tests inbox placement, monitors domain reputation, checks addresses and authentication settings, identifies spam-related message elements and exports deliverability reports. Features: Gradually prepare a mailbox for sending; Test whether messages reach the inbox; Monitor domain reputation. Free tier available. Runs on: web browser and API.

AImReply 38/100

AImReply helps people writing emails compose messages from instructions or prepare replies. Available on the web and as an extension, it adjusts tone and length, corrects text, and rephrases it. Features: Write an email from instructions; Prepare a reply to a message; Adjust tone and length. Free tier available. Runs on: web browser and browser extension.

The category in figures

Of the 12 tools in the category, 9 (75%) offer a free tier, 50% have a public API and 2 have a French interface. The median entry price, per month, is $22.5 (across 8 tools with a published price). 6 disclose where data is hosted, 0 of them in Europe or on device.

Also useful

These tools belong to another category but also cover this need:

• Apollo.io Apollo.io helps sales teams find companies and business contacts. It supports enriching prospect contact detai
• Rytr Rytr supports people writing emails and web content or rephrasing text. It also prepares replies from connecte
• BacklinkGPT BacklinkGPT helps people working on SEO find pages that might link to their website. It identifies contacts, w
• lemlist lemlist helps sales teams find prospect contact details and personalize outreach messages. It also lets them s
• Reply Reply helps sales teams find contacts, enrich their details and create prospecting sequences. It lets users pe
• Google Workspace with Gemini Google Workspace with Gemini helps write emails, prepare documents and analyze data. It serves people who want
• Sidekick AI Sidekick AI helps individuals and teams organize appointments. It offers booking pages, brings together member
• Askli Askli lets businesses create a chatbot from company documents and install it on a website. It answers visitors
• Cogram Cogram lets project teams write meeting minutes and extract follow-up actions. It also prepares site visit rep
• Aidbase Aidbase lets support teams install a website chatbot, create assistance request forms, and centralize support
• Regie.ai Regie.ai researches prospects, enriches business contact details and writes personalized messages. It serves s
• SmartWriter SmartWriter helps prospecting teams write personalized introductions using LinkedIn profiles or company websit

Choosing well and avoiding pitfalls

Start by separating inbox assistance, campaign production and application email infrastructure. Test drafts on representative conversations, checking French quality and whether the wording matches your usual tone. Review supported mail providers, search, classification and export options. Examine requested permissions, message retention and access to attachments. Keep approval before sending where a reply could create an obligation. For team use, check account access and shared workflows. Compare billing against the relevant unit for that service, whether users, contacts, sent messages or API activity, and include any automation features you expect to use.

A draft may invent a commitment, misunderstand a request or repeat outdated information. Check recipients, attachments and promises before sending. Automatic classification can hide an urgent message, so keep a way to inspect filtered items. Inbox access also exposes personal and confidential information. Grant only necessary permissions and review the processing terms. For campaigns, verify contact consent and unsubscribe handling. Avoid assuming that a natural tone means the message accurately reflects your organisation’s position.

To compare with the cost of using an AI model directly, see the API price calculator.

Free or paid?

Free plans often let you test drafting or limited email activity. Restrictions may apply to connected accounts, contacts, messages or automation features. A paid plan can become useful for regular inbox work, shared access or recurring campaigns. Before connecting an account, check the permissions involved and whether the plan covers the workflow you actually need.

Tools in the category with a free tier: GetResponse, AgentMail, Jetwriter AI, Shortwave, Lavender, Ellie, Seventh Sense, and Warmy.

For which jobs?

The profiles that use these tools most, based on the use cases documented by publishers: sales teams, small business owners, marketers, customer support, content writers, and freelancers.