AI tools by job
AI tools for sales teams: our selection (101)
For sales teams, we selected 101 verified AI tools across 22 categories, 70 of them with a free tier. Best scored: Otter.ai, Microsoft 365 Copilot, and monday.com.
AI for sales teams
AI can help sales teams find useful information, prepare follow-up messages and keep a record of conversations. It is particularly useful after meetings and while drafting communications. It does not automatically know which commitments you can make, what the customer’s situation is or which offer terms apply. It cannot take responsibility for your judgment during a negotiation. During a working day, you might use Microsoft 365 Copilot to find information in internal documents before an appointment. After an approved meeting, Sybill can transcribe the discussion, summarize next steps and draft a follow-up email. You then check the stated needs, recipients and commitments before sending it. The aim is to reduce repeated data entry and gaps in preparation. Fluent wording does not establish that a proposal is accurate or that the commercial context is understood. Include checking time when deciding whether the workflow helps.
Tasks where AI saves time
- Find information in internal documents to prepare for an upcoming conversation with a customer or prospect.
- Transcribe an approved meeting so you can revisit stated needs without replaying the entire customer conversation.
- Summarize a sales conversation to review objections and identify the points that still need further discussion.
- Extract next steps from a meeting so your follow-up reflects the actions that participants actually agreed.
- Draft a follow-up email from the discussion, then check its commitments and intended recipients before sending.
- Prepare a draft in your work applications using commercial information that you have already checked and approved.
Our picks
Picks set by simple rules on the verified data, with no partnership:
- Best scored : Otter.ai. 85/100 on our access and transparency grid.
- Cheapest paid option : SaneBox. First plan at $4.54 per month.
- To keep data in Europe : Noota. Data hosted in the European Union.
- Open source : AI Dictation. Public code, self-hosting possible depending on the project.
In figures
Of the 101 tools selected for this job, 70 (69%) offer a free tier, 61% have a public API and 19 have a French interface. The median entry price, per month, is $19 (across 75 tools with a published price). 65 disclose where data is hosted, 7 of them in Europe or on device.
Meeting assistants
To transcribe and summarise meetings: 16 tools. See the whole category.
| Tool | Free | Entry price | API | Data | Score |
|---|---|---|---|---|---|
| Otter.ai Otter.ai transcribes meetings live, distinguishes speakers and summarizes discussions. It serves people who want to find information across multiple m | Yes | $8.49 per month | Yes | United States | 85 |
| Read AI Read AI transcribes meetings, summarizes discussions and decisions and extracts action items. It serves users who want to find information, record in- | Yes | $15 per month | Yes | Several regions | 83 |
| Sybill Sybill supports sales teams by recording and transcribing meetings. It summarizes discussions and next steps, prepares follow-up emails, updates CRM i | Yes | $30 per month | Yes | United States | 81 |
| tl;dv tl;dv lets people attending online meetings record and transcribe discussions and produce meeting reports with follow-up actions. It also supports sea | Yes | $18 per month | Yes | Several regions | 80 |
| Avoma Avoma helps teams record and transcribe meetings and calls while identifying participants. It summarizes decisions and follow-up actions, synchronizes | Yes | $19 per month | Yes | United States | 78 |
| Fathom Fathom helps meeting participants record and transcribe discussions. It prepares summaries and action items, supports searching for information within | Yes | $15 per month | Yes | United States | 75 |
| Noota Noota helps people conducting meetings, calls, or interviews record and transcribe conversations. It also supports personalized meeting summaries, fol | Yes | $19 per month | Yes | European Union | 75 |
| Tactiq Tactiq lets people attending Google Meet, Zoom, and Teams meetings transcribe and summarize discussions. It extracts decisions, creates action lists, | Yes | $8 per month | Yes | United States | 70 |
Sales and prospecting
To find and follow up leads: 11 tools. See the whole category.
| Tool | Free | Entry price | API | Data | Score |
|---|---|---|---|---|---|
| Apollo.io Apollo.io helps sales teams find companies and business contacts. It supports enriching prospect contact details, preparing personalized outreach mess | Yes | $49 per month | Yes | Several regions | 75 |
| Oliv AI Oliv AI transcribes sales meetings and summarizes discussions for sales teams. It identifies next actions, updates CRM records and flags risks in ongo | Yes | $19 per month | Yes | Not disclosed | 58 |
| NioLeads NioLeads helps prospecting teams find business email addresses and collect contacts from Sales Navigator or Apollo. It also lets users verify email ad | Yes | $29 per month | Yes | Not disclosed | 58 |
| lemlist lemlist helps sales teams find prospect contact details and personalize outreach messages. It also lets them schedule follow-up sequences, track repli | No | $55 per month | Yes | European Union | 55 |
| Clay Clay helps sales teams enrich prospect records using multiple providers. It supports company research, personalized outreach messages, data synchroniz | Yes | $185 per month | Yes | Not disclosed | 55 |
| Reply Reply helps sales teams find contacts, enrich their details and create prospecting sequences. It lets users personalize messages with AI, automate mul | No | not published | Yes | Several regions | 53 |
| WAPlus WAPlus serves teams managing customer conversations on WhatsApp. It organizes chats, schedules messages and follow-ups, automates common replies, tran | Yes | $12.99 per month | – | Not disclosed | 53 |
| Gong Gong helps sales teams transcribe conversations and summarize calls. It analyzes discussed topics, tracks sales-related information, translates transc | No | not published | Yes | Several regions | 45 |
Voice agents and phone
To answer the phone with an AI: 11 tools. See the whole category.
| Tool | Free | Entry price | API | Data | Score |
|---|---|---|---|---|---|
| Retell AI Retell AI lets teams create agents that answer phone calls and launch calling campaigns. It supports appointment booking during calls, transfers to a | Yes | $0 pay as you go | Yes | United States | 70 |
| Vapi Vapi lets teams create agents that answer phone calls and make outbound calls. They can choose voice and transcription services, connect calls to comp | Yes | $0.05 pay as you go | Yes | United States | 65 |
| Voyp Voyp serves people placing calls from written instructions. It books tables or appointments, navigates phone menus, provides call summaries and transc | Yes | $1.49 pay as you go | – | Not disclosed | 63 |
| DialLink AiVA DialLink AiVA answers incoming calls for teams handling telephone inquiries. It takes messages, books appointments, qualifies sales inquiries, and tra | No | $25 per month | Yes | Several regions | 58 |
| Voice.ai Voice.ai serves people creating telephone agents or voice content. It generates speech from text, clones voices from samples, transforms recorded voic | Yes | $5 per month | Yes | Not disclosed | 58 |
| Twig Twig serves teams handling conversations with prospects. It answers phone calls, text messages and website chats, collects information, books appointm | No | $49 per month | Yes | United States | 53 |
| Harmony.ai Harmony.ai handles incoming calls and calls prospects for sales teams. It qualifies leads, books appointments, sends information to the CRM and analyz | Yes | $250 per month | Yes | Not disclosed | 48 |
| Bland AI Bland AI helps teams handling phone calls create voice agents. It supports answering incoming calls, launching outbound calling campaigns, designing c | No | $0.14 pay as you go | Yes | Not disclosed | 40 |
AI presentation makers
To create slide decks: 9 tools. See the whole category.
| Tool | Free | Entry price | API | Data | Score |
|---|---|---|---|---|---|
| Gamma Gamma creates presentations from instructions and turns documents into slides. It serves people who want to generate presentation visuals, publish a w | Yes | $108 per year | Yes | Several regions | 71 |
| Pitch Pitch lets teams create presentations with AI and edit slides together. They can apply brand templates, share presentations through a link, and measur | Yes | €10 per month | Yes | Not disclosed | 65 |
| Beautiful.ai Beautiful.ai supports people preparing presentations from instructions. It generates automatically formatted slides, applies brand guidelines, allows | No | $12 per month | Yes | United States | 63 |
| SlidesAI SlidesAI helps people preparing presentations turn notes or a document into slides. It lets them edit outlines and text, apply brand colors and templa | Yes | $10 per month | – | Not disclosed | 58 |
| SlideSpeak SlideSpeak helps people working on presentations create slides from documents and edit them with instructions. It answers questions about files and tu | Yes | $29 per month | Yes | United States | 58 |
| Storydoc Storydoc helps teams presenting content to prospects generate and personalize presentations. It provides a visual editor, forms and interactive elemen | No | $237.6 per year | Yes | Not disclosed | 53 |
| Plus AI Plus AI helps people using Google Slides and PowerPoint generate presentations. It turns documents into slides, rewrites slide text, changes layouts, | No | $10 per month | Yes | Several regions | 50 |
| PitchGrade PitchGrade lets people preparing presentations evaluate slides, improve their pitch, and generate presentations from prompts. It also compares compani | Yes | $59.99 per year | – | Not disclosed | 48 |
Customer service and website chatbots
To answer customers automatically: 8 tools. See the whole category.
| Tool | Free | Entry price | API | Data | Score |
|---|---|---|---|---|---|
| Chatfuel Chatfuel lets businesses automatically answer customer requests and qualify leads within conversations. It also supports appointment booking through W | Yes | $216 per year | Yes | United States | 78 |
| Chat Data Chat Data lets businesses create a chatbot using company documents and web pages. It deploys on websites or messaging services, collects leads, transf | Yes | $15.83 per month | Yes | Several regions | 73 |
| Tidio Tidio lets customer service teams automatically answer customer questions and transfer conversations to an adviser. It also centralizes messages and t | Yes | $24.17 per month | Yes | European Union | 70 |
| FastBots.ai FastBots.ai lets customer service teams create a chatbot from documents and web pages. It answers visitor questions, collects sales inquiries, and tra | Yes | $33 per month | – | United States | 68 |
| SiteSpeakAI SiteSpeakAI lets businesses create an agent using company documents to answer website visitors. It collects contact details, transfers conversations t | Yes | $290 per year | Yes | United States | 68 |
| GaliChat GaliChat lets website managers create an assistant from web pages and files. It embeds a chat window, collects visitor contact details, and provides a | Yes | $19 per month | Yes | Not disclosed | 58 |
| SiteGPT SiteGPT lets website managers create a chatbot from website content and files. It answers visitors' questions, collects lead contact details, and iden | No | $39 per month | Yes | Several regions | 53 |
| Askli Askli lets businesses create a chatbot from company documents and install it on a website. It answers visitors across messaging services, collects lea | Yes | $49 per month | – | European Union | 48 |
AI email tools
To sort and draft emails: 8 tools. See the whole category.
| Tool | Free | Entry price | API | Data | Score |
|---|---|---|---|---|---|
| Jetwriter AI Jetwriter AI serves users writing emails and reading web pages. It drafts replies adapted to their style, corrects and rephrases text, summarizes page | Yes | $168 per year | – | United States | 63 |
| Shortwave Shortwave lets people managing email draft replies in their own style, summarize exchanges, and analyze attachments. It also supports searching past e | Yes | $30 per month | – | United States | 55 |
| Lavender Lavender is for people writing sales emails and outreach messages. It scores emails, identifies passages that reduce the chances of a reply, and sugge | Yes | $27 per month | – | Not disclosed | 51 |
| Ellie Ellie helps people managing email prepare replies based on conversation context, their writing style, and reference documents. It also classifies inco | Yes | not published | – | Several regions | 48 |
| Warmy Warmy serves teams preparing and monitoring email sending. It tests inbox placement, monitors domain reputation, checks addresses and authentication s | Yes | not published | Yes | Not disclosed | 48 |
| AImReply AImReply helps people writing emails compose messages from instructions or prepare replies. Available on the web and as an extension, it adjusts tone | Yes | not published | – | Not disclosed | 38 |
| SaneBox SaneBox sorts emails for people who want to organize their inbox. It separates important messages, groups secondary emails into a digest, and provides | No | $4.54 per month | – | Not disclosed | 33 |
| Superhuman Mail Superhuman Mail lets people managing email write in their own style, prepare replies, and automatically summarize conversations. It organizes emails, | No | $25 per month | Yes | Not disclosed | 30 |
Workflow automation
To automate tasks between apps: 5 tools. See the whole category.
| Tool | Free | Entry price | API | Data | Score |
|---|---|---|---|---|---|
| Zapier Zapier lets people automating their tasks connect applications and trigger sequences of actions. It also supports creating automations from instructio | Yes | $19.99 per month | Yes | United States | 75 |
| Nekton Nekton lets people automating tasks describe steps in English to create a workflow. It supports cloud execution, recurring schedules, information coll | Yes | $9 per month | Yes | United States | 65 |
| Bardeen Bardeen helps people build prospect lists using information from web pages. It extracts information, enriches lists, qualifies contacts with AI and tr | Yes | $10 per month | – | Several regions | 65 |
| Gumloop Gumloop lets teams build automated workflows and agents connected to their company's applications. It also supports data analysis, content preparation | No | $37 per month | Yes | United States | 50 |
| Sintra AI Sintra AI offers businesses specialized assistants to handle tasks. It centralizes information, prepares social media posts, and automates recurring t | No | $15.6 per month | No | Several regions | 48 |
Productivity and organisation
To save time every day: 4 tools. See the whole category.
| Tool | Free | Entry price | API | Data | Score |
|---|---|---|---|---|---|
| Microsoft 365 Copilot Microsoft 365 Copilot helps people working in Microsoft 365 applications write content and analyze work data. It also retrieves internal information, | Yes | $9.99 per month | Yes | Several regions | 83 |
| Google Workspace with Gemini Google Workspace with Gemini helps write emails, prepare documents and analyze data. It serves people who want assistance in Docs and Sheets, meeting | No | $7 per month | – | Several regions | 51 |
| Marblism Marblism helps people handling business tasks prepare email replies, manage appointments, and create content. It also researches prospects, prepares f | No | $24 per month | No | United States | 48 |
| Sidekick AI Sidekick AI helps individuals and teams organize appointments. It offers booking pages, brings together members' availability, synchronizes Google and | Yes | $5 per month | – | Not disclosed | 48 |
Other useful categories
- Marketing : Copy.ai, Mutiny, and HubSpot Breeze
- AI image generators : BetterPic, Headpix, and Black Headshots AI
- Enterprise search : Dust, Glean, and Refinder
- AI video avatars : D-ID, D-ID Studio, and UneeQ Digital Humans
- AI agent builders : Relevance AI, BrainstormGPT, and Lindy
- Social media : Taplio, Opencord AI, and Socialsonic
- Résumés and job search : Careerflow AI Mock Interview, ParakeetAI, and Interviews Chat
- Project management : monday.com
- Grammar and paraphrasing : Grammarly
- AI writing tools : Rytr
- Legal : fynk
- Language learning : Praktika
- Speech to text : AI Dictation
- Real estate : REI BlackBook
Job-specific precautions
Sales conversations may contain contact details, negotiated terms and confidential customer information. Check access permissions and retention arrangements before connecting a tool. Inform participants before recording and assess applicable requirements. Review meeting notes to distinguish a request, a possibility and a confirmed commitment. Before sending anything, verify offer details, delivery expectations and recipients. Avoid including internal information that the customer does not need. Keep human approval over proposals and promises made to customers. A draft based on a conversation may still misstate what your organization has agreed to provide.
Where to start
Start with the follow-up email after a sales meeting. Use Sybill for a meeting whose recording and processing are authorized. Compare the draft with your notes and check every commitment before sending. Measure the time from the end of the meeting to having an email ready to send, including corrections. Compare it with your usual method and note information that was omitted or added. Keep the workflow if it still saves time after approval and the message accurately reflects the discussion.
Want to go beyond a single tool? AI agents chain several tasks on their own; our quiz helps you pick one.
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Frequently asked questions
Which AI tools for sales teams?
The most useful categories are meeting assistants, sales and prospecting, and voice agents and phone. Top of our grid: Otter.ai, Microsoft 365 Copilot, and monday.com.
Can you start for free?
Yes: 70 of the 101 selected tools have a free tier, for example Otter.ai, Microsoft 365 Copilot, and monday.com.
Can I send a generated follow-up email immediately?
Review it before sending. Check the customer’s needs, agreed actions, recipients and commercial commitments. A sentence can turn a possibility discussed into a firm promise. Remove unnecessary details and adapt the tone to the relationship. You remain responsible for the message the customer receives and what it commits you to.
How do I stop meeting notes from misrepresenting a customer request?
Check the relevant passages against your notes or an authorized recording. Distinguish the customer’s words from your interpretation and the options discussed. If an ambiguity affects the next stage of the sale, ask the customer to confirm the requirement before using it as the basis for a proposal.
Can AI prepare me for a meeting using internal documents?
It can help you find information in documents you can access. Check when the material was created, its context and whether it is approved. An older presentation may contain terms that no longer apply. Build your questions around confirmed information and the issues you still need to clarify.
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Neutrality. No affiliate links. No vendor pays to be reviewed, rated or ranked. Reviews are directed by François Chollet, neutral and factual, and every data point is dated and sourced. How we score