What meeting assistants tools are for
Meeting assistants transcribe conversations and prepare summaries, decisions or follow up actions, depending on their features. They suit teams that want a searchable record of discussions. You use a recording or connect the service to a meeting, then review the proposed account before sharing it. Previously, preparing follow up meant comparing participants’ notes and turning the discussion into a record of commitments. With an assistant, you can start from a transcript and draft summary, then confirm who owns each action and whether a deadline was agreed. Read AI extracts action items, while Sybill can prepare follow up emails. A transcript provides access to the detail behind a summary, but still requires checking. The usefulness of these tools depends on audio quality, appropriate participant information and a clear process for reviewing and acting on the resulting notes.
Example uses:
- Prepare meeting notes by checking proposed decisions against the transcript before circulating them to your team.
- Find a specific discussion without replaying the entire recording, then check the passage before quoting it.
- Draft an action list for participants to confirm before adding those tasks to your project workflow.
- Share a reviewed summary with authorised colleagues who were unable to attend the original meeting.
- Prepare a follow up email from the discussion and verify all stated commitments before sending it.
Our picks by need
These picks follow simple rules applied to the verified data, with no partnership or affiliate link:
The main tools at a glance
Otter.ai 85/100
Otter.ai transcribes meetings live, distinguishes speakers and summarizes discussions. It serves people who want to find information across multiple meetings or ask questions about their meeting records. Features: Transcribe meetings live; Distinguish speakers; Summarize discussions. Entry price: $8.49 per month, with a free tier. Runs on: web browser, Windows, macOS, iPhone and iPad, Android, and API. Data hosting: United States.
Read AI 83/100
Read AI transcribes meetings, summarizes discussions and decisions and extracts action items. It serves users who want to find information, record in-person conversations or access meeting data through an API. Features: Transcribe meetings; Summarize discussions and decisions; Extract action items. Entry price: $15 per month, with a free tier. Runs on: web browser, Windows, macOS, iPhone and iPad, Android, API, Slack, and Microsoft Teams. Data hosting: Several regions.
Sybill 81/100
Sybill supports sales teams by recording and transcribing meetings. It summarizes discussions and next steps, prepares follow-up emails, updates CRM information, and lets users query past sales conversations. Features: Record and transcribe meetings; Summarize discussions and next actions; Prepare follow-up emails. Entry price: $30 per month, with a free tier. Runs on: web browser, API, Slack, and Microsoft Teams. Data hosting: United States.
tl;dv 80/100
tl;dv lets people attending online meetings record and transcribe discussions and produce meeting reports with follow-up actions. It also supports searching across multiple meetings and preparing follow-up emails. Features: Record online meetings; Transcribe discussions; Produce meeting reports and follow-up actions. Entry price: $18 per month, with a free tier. Runs on: web browser, browser extension, iPhone and iPad, Android, and API. Data hosting: Several regions.
Avoma 78/100
Avoma helps teams record and transcribe meetings and calls while identifying participants. It summarizes decisions and follow-up actions, synchronizes notes with a CRM, analyzes sales conversations and shares meeting clips. Features: Record meetings and calls; Transcribe conversations while identifying participants; Summarize decisions and follow-up actions. Entry price: $19 per month, with a free tier. Runs on: web browser, iPhone and iPad, Android, browser extension, API, Slack, and Microsoft Teams. Data hosting: United States.
Fathom 75/100
Fathom helps meeting participants record and transcribe discussions. It prepares summaries and action items, supports searching for information within meetings and sends meeting notes to a CRM system. Features: Record meetings; Transcribe discussions; Prepare a summary and action items. Entry price: $15 per month, with a free tier. Runs on: web browser, Windows, macOS, browser extension, API, Slack, and Microsoft Teams. Data hosting: United States.
Noota 75/100
Noota helps people conducting meetings, calls, or interviews record and transcribe conversations. It also supports personalized meeting summaries, follow-up email preparation, and the production of interview reports. Features: Record meetings and calls; Transcribe conversations; Write personalized meeting summaries. Entry price: $19 per month, with a free tier. Runs on: web browser, iPhone and iPad, Android, browser extension, and API. Data hosting: European Union.
Tactiq 70/100
Tactiq lets people attending Google Meet, Zoom, and Teams meetings transcribe and summarize discussions. It extracts decisions, creates action lists, answers questions about transcripts, and automates sharing of meeting reports. Features: Transcribe Google Meet, Zoom, and Teams meetings; Summarize discussions and extract decisions; Create action lists after a meeting. Entry price: $8 per month, with a free tier. Runs on: web browser, browser extension, and Microsoft Teams. Data hosting: United States.
Krisp 68/100
Krisp supports call and meeting participants by reducing noise and transcribing conversations. It records meetings, summarizes discussions and follow-up actions, and allows searches through previous meetings. Features: Reduce noise during calls; Transcribe conversations; Record meetings. Entry price: $96 per year, with a free tier. Runs on: web browser, Windows, macOS, and API.
Fireflies.ai 68/100
Fireflies.ai helps people transcribe and summarize their meetings. It lets users identify action items, search for topics in conversations, record meetings, and import files for processing. Features: Transcribe meetings; Summarize discussions; Identify action items. Entry price: $10 per month, with a free tier. Runs on: web browser, iPhone and iPad, Android, browser extension, API, and Microsoft Teams. Data hosting: Several regions.
The category in figures
Of the 16 tools in the category, 16 (100%) offer a free tier, 88% have a public API and 3 have a French interface. The median entry price, per month, is $15 (across 15 tools with a published price). 15 disclose where data is hosted, 3 of them in Europe or on device.
All meeting assistants tools
Click a header to sort. Data checked on official sites, October 24, 2026.
| Tool | Free | Entry price | API | Data | Score |
|---|---|---|---|---|---|
| Otter.ai Otter.ai transcribes meetings live, distinguishes speakers and summarizes discussions. It serves people who want to find information across multiple m | Yes | $8.49 per month | Yes | United States | 85 |
| Read AI Read AI transcribes meetings, summarizes discussions and decisions and extracts action items. It serves users who want to find information, record in- | Yes | $15 per month | Yes | Several regions | 83 |
| Sybill Sybill supports sales teams by recording and transcribing meetings. It summarizes discussions and next steps, prepares follow-up emails, updates CRM i | Yes | $30 per month | Yes | United States | 81 |
| tl;dv tl;dv lets people attending online meetings record and transcribe discussions and produce meeting reports with follow-up actions. It also supports sea | Yes | $18 per month | Yes | Several regions | 80 |
| Avoma Avoma helps teams record and transcribe meetings and calls while identifying participants. It summarizes decisions and follow-up actions, synchronizes | Yes | $19 per month | Yes | United States | 78 |
| Fathom Fathom helps meeting participants record and transcribe discussions. It prepares summaries and action items, supports searching for information within | Yes | $15 per month | Yes | United States | 75 |
| Noota Noota helps people conducting meetings, calls, or interviews record and transcribe conversations. It also supports personalized meeting summaries, fol | Yes | $19 per month | Yes | European Union | 75 |
| Tactiq Tactiq lets people attending Google Meet, Zoom, and Teams meetings transcribe and summarize discussions. It extracts decisions, creates action lists, | Yes | $8 per month | Yes | United States | 70 |
| Krisp Krisp supports call and meeting participants by reducing noise and transcribing conversations. It records meetings, summarizes discussions and follow- | Yes | $96 per year | Yes | Not disclosed | 68 |
| Fireflies.ai Fireflies.ai helps people transcribe and summarize their meetings. It lets users identify action items, search for topics in conversations, record mee | Yes | $10 per month | Yes | Several regions | 68 |
| Jamie Jamie supports meeting participants by transcribing conversations and producing structured meeting notes. It identifies decisions and tasks, retrieves | Yes | $24 per month | Yes | European Union | 68 |
| MeetGeek MeetGeek helps teams record, transcribe and summarize meetings. It supports searching past discussions, sending notes to CRM or project tools and auto | Yes | $119.88 per year | Yes | Several regions | 68 |
| Granola Granola helps users and their teams during meetings by transcribing conversations and supplementing their notes. It also lets them find past decisions | Yes | $14 per month | Yes | United States | 60 |
| Supernormal Supernormal takes meeting notes and summarizes discussions for teams. It uses meeting and project context to create presentations, documents, and spre | Yes | not published | Yes | United States | 58 |
| Scribbl Scribbl records meetings on Meet, Zoom, and Teams for people who want to review their discussions. It identifies speakers in transcripts, summarizes d | Yes | $13 per month | – | United States | 58 |
| Wudpecker Wudpecker is for people who want to record and transcribe online or in-person meetings. It creates customized meeting summaries, finds information acr | Yes | $19 per month | – | European Union | 58 |
Also useful
These tools belong to another category but also cover this need:
- Wispr Flow Wispr Flow serves people dictating text into applications. It removes hesitations, adds punctuation, remembers
- HappyScribe HappyScribe helps people working with audio recordings produce transcripts, subtitles, and translations. It al
- Mem Mem helps users save notes and web pages and retrieve information by asking questions. It also transcribes and
- Limitless Limitless lets pendant users transcribe and summarize their recorded conversations. They can search their hist
- Fabric Fabric lets individuals and teams collect notes, links, and files in shared spaces. It provides search by mean
- Oliv AI Oliv AI transcribes sales meetings and summarizes discussions for sales teams. It identifies next actions, upd
- Reclaim.ai Reclaim.ai lets people managing their schedules reserve focus time and reschedule tasks when calendars change.
- EKHOS AI EKHOS AI lets Windows users transcribe audio and video files on their computer. It identifies speakers, record
- Google Workspace with Gemini Google Workspace with Gemini helps write emails, prepare documents and analyze data. It serves people who want
- Motion Motion helps users organize tasks by placing them automatically in the calendar and rearranging schedules acco
- Whisper Memos Whisper Memos serves people recording voice notes or transcribing meetings. It transcribes imported recordings
- ParakeetAI ParakeetAI supports people preparing for interviews and job applications. It offers mock interviews, questions
Choosing well and avoiding pitfalls
Test a representative meeting with your team’s accents, terminology and usual audio conditions. Check French transcription if needed, speaker identification and the distinction between suggestions and decisions. Review supported meeting platforms, exports and connections to project tracking tools. Make sure you can correct the output before sharing it. For privacy, examine participant information, access permissions, hosting and recording deletion. Finally, compare charging conditions with how your team holds meetings and the functions you need, including transcripts, summaries and shared workspaces. Consider how easily reviewers can return from a summary to the relevant recording.
An assistant may assign a statement to the wrong speaker, turn a possibility into a decision or infer an action nobody accepted. Noise and overlapping speech can affect transcription. Confirm commitments with participants and retain a link to the relevant passage. Inform people about recording arrangements under the rules that apply to your setting. Restrict distribution and retention. Review follow up emails carefully so they do not present an unconfirmed proposal as an agreed commitment.
To compare with the cost of using an AI model directly, see the API price calculator.
Free or paid?
Free plans generally let you try recording, transcription and selected summaries within service restrictions. Retention, imports, exports or sharing may have separate limits. Paying becomes useful for recurring team use, connections to everyday work tools or access and recording management controls suited to your organisation. Test the review workflow as well as the generated notes.
Tools in the category with a free tier: Otter.ai, Read AI, Sybill, tl;dv, Avoma, Fathom, Noota, and Tactiq.
For which jobs?
The profiles that use these tools most, based on the use cases documented by publishers: sales teams, small business owners, project managers, recruiters and HR, customer support, and marketers.
Related categories
Learn more
Frequently asked questions
What is the best tool to transcribe and summarise meetings?
On our access and transparency grid, Otter.ai (85/100), Read AI (83/100), and Sybill (81/100) come first. Test two of them on your own examples: output quality depends a lot on your case.
Are there free tools?
Yes, 16 of 16 tools have a free tier, often limited in volume: Otter.ai, Read AI, Sybill, and tl;dv.
Should participants be told before a meeting is recorded?
Provide clear information about recording, its purpose, who can access it and how it will be retained. The required steps depend on your setting and your organisation’s applicable rules. Check those rules before the meeting and arrange another note taking method if recording is unsuitable.
Can I trust the suggested action items automatically?
Treat them as a draft for review. A discussion can raise an idea without assigning an owner or agreeing a deadline. Return to the relevant passage and confirm commitments with participants. Correct the notes before moving actions into a project tool or sending them to the team.
Do meeting assistants work with French conversations?
Support depends on the service and the feature you use. Test a representative conversation with your team’s accents and working vocabulary. Check names, specialist terms and sections where people speak over each other. Review these details before relying on the transcript or sharing the summary as a record.
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Neutrality. No affiliate links. No vendor pays to be reviewed, rated or ranked. Reviews are directed by François Chollet, neutral and factual, and every data point is dated and sourced. How we score