AI tools by job
AI tools for project managers: our selection (99)
For project managers, we selected 99 verified AI tools across 21 categories, 85 of them with a free tier. Best scored: AITable.ai, Taskade, and Otter.ai.
AI for project managers
Project managers work with information spread across meetings, documents and conversations with different teams. AI can help you retrieve that information, summarize discussions and prepare coordination material. It is useful for producing a draft when the sources are current and responsibilities are clearly stated. It cannot resolve competing priorities on its own or infer how much capacity people actually have. After a project review, for example, Read AI can summarize decisions and extract the actions discussed. You then confirm owners and deadlines with the people concerned. Later in the day, Microsoft 365 Copilot can help you locate relevant information in internal documents before a coordination meeting. These uses support preparation and follow-up across the working day. Decisions about trade-offs, negotiated commitments and disagreements still require direct discussion with the people responsible for the project and its delivery.
Tasks where AI saves time
- Summarize a project review to prepare meeting notes that the relevant participants can check and approve.
- Extract actions discussed in meetings before confirming their owners and deadlines with the teams involved.
- Find decisions in internal documents before preparing a coordination meeting involving people from different project teams.
- Draft a progress report from verified information and explicit instructions about its intended audience and format.
- Ask a document agent to locate project procedures before responding to a recurring question from colleagues.
- Review information across working documents to prepare questions for the next project review and coordination discussion.
Our picks
Picks set by simple rules on the verified data, with no partnership:
- Best scored : AITable.ai. 93/100 on our access and transparency grid.
- Cheapest paid option : Figma. First plan at $3 per month.
- To keep data in Europe : n8n. Data hosted in the European Union.
In figures
Of the 99 tools selected for this job, 85 (86%) offer a free tier, 61% have a public API and 22 have a French interface. The median entry price, per month, is $18 (across 77 tools with a published price). 69 disclose where data is hosted, 15 of them in Europe or on device.
Productivity and organisation
To save time every day: 17 tools. See the whole category.
| Tool | Free | Entry price | API | Data | Score |
|---|---|---|---|---|---|
| Microsoft 365 Copilot Microsoft 365 Copilot helps people working in Microsoft 365 applications write content and analyze work data. It also retrieves internal information, | Yes | $9.99 per month | Yes | Several regions | 83 |
| Pieces Pieces lets people working on computers retain activity context and find information by topic or date. It summarizes workdays, prepares meeting recaps | Yes | $18.99 per month | Yes | Several regions | 78 |
| Tally Tally creates forms for people collecting responses, files, signatures, or payments. It supports conditional questions, sends responses to work tools, | Yes | $24 per month | Yes | European Union | 78 |
| RescueTime RescueTime automatically measures time spent in applications for people who want to track their activity. It produces reports, blocks distractions, an | Yes | $84 per year | Yes | Not disclosed | 73 |
| Todoist Todoist organizes tasks by project for individuals and teams. It offers reminders, due dates, multiple task views, project sharing, and task breakdown | Yes | $60 per year | Yes | Not disclosed | 73 |
| Manus Manus supports people conducting research, analyzing data, or preparing presentations. It also allows users to create websites and applications and ca | Yes | $20 per month | Yes | Several regions | 71 |
| Scribe Scribe turns procedures performed on screen into illustrated guides for people documenting their work. It writes procedure descriptions, combines guid | Yes | $23 per month | Yes | Several regions | 68 |
| Superhuman Docs Superhuman Docs helps people working on collaborative documents build tables from a request. It also supports analyzing and organizing document data, | Yes | $12 per month | Yes | Not disclosed | 65 |
Meeting assistants
To transcribe and summarise meetings: 15 tools. See the whole category.
| Tool | Free | Entry price | API | Data | Score |
|---|---|---|---|---|---|
| Otter.ai Otter.ai transcribes meetings live, distinguishes speakers and summarizes discussions. It serves people who want to find information across multiple m | Yes | $8.49 per month | Yes | United States | 85 |
| Read AI Read AI transcribes meetings, summarizes discussions and decisions and extracts action items. It serves users who want to find information, record in- | Yes | $15 per month | Yes | Several regions | 83 |
| tl;dv tl;dv lets people attending online meetings record and transcribe discussions and produce meeting reports with follow-up actions. It also supports sea | Yes | $18 per month | Yes | Several regions | 80 |
| Avoma Avoma helps teams record and transcribe meetings and calls while identifying participants. It summarizes decisions and follow-up actions, synchronizes | Yes | $19 per month | Yes | United States | 78 |
| Fathom Fathom helps meeting participants record and transcribe discussions. It prepares summaries and action items, supports searching for information within | Yes | $15 per month | Yes | United States | 75 |
| Noota Noota helps people conducting meetings, calls, or interviews record and transcribe conversations. It also supports personalized meeting summaries, fol | Yes | $19 per month | Yes | European Union | 75 |
| Tactiq Tactiq lets people attending Google Meet, Zoom, and Teams meetings transcribe and summarize discussions. It extracts decisions, creates action lists, | Yes | $8 per month | Yes | United States | 70 |
| Krisp Krisp supports call and meeting participants by reducing noise and transcribing conversations. It records meetings, summarizes discussions and follow- | Yes | $96 per year | Yes | Not disclosed | 68 |
AI agent builders
To build your own AI agents: 10 tools. See the whole category.
| Tool | Free | Entry price | API | Data | Score |
|---|---|---|---|---|---|
| Dify Dify assembles workflows in a visual editor and creates agents that use multiple tools. It serves people who want to connect documents to assistants, | Yes | $590 per year | Yes | Not disclosed | 81 |
| Agenta Agenta is an open-source tool for people building agents with instructions and tools. It supports scheduled tasks, version comparisons, execution insp | Yes | $29 per month | Yes | Several regions | 78 |
| MindStudio MindStudio helps teams building AI applications create agents with a visual editor. It combines models within workflows, supports testing and deployme | Yes | $20 per month | Yes | Not disclosed | 68 |
| Voiceflow Voiceflow lets businesses visually build conversational agents connected to their documents and external services. These agents can be deployed on voi | Yes | not published | Yes | Several regions | 65 |
| Dynamiq Dynamiq lets teams build AI agents in a visual editor and connect them to company documents, applications, and databases. It supports deployment, resp | Yes | not published | Yes | Several regions | 63 |
| Genspark Genspark helps people research the web and carry out tasks with agents. It supports preparing presentations, documents and tables, generating images, | Yes | $239.99 per year | – | United States | 60 |
| Rasa Rasa lets teams build conversational agents and define flows in a visual editor. It serves users who want to connect external services, test conversat | Yes | not published | Yes | On device | 48 |
| BrainSoup BrainSoup lets Windows users create agents with specialized roles and have them work together. Agents can access user documents and automate Windows a | No | $5 per month | – | On device | 46 |
Note-taking and knowledge bases
To organise notes and knowledge: 9 tools. See the whole category.
| Tool | Free | Entry price | API | Data | Score |
|---|---|---|---|---|---|
| Obsidian Obsidian helps people write and organize Markdown notes. Users can link notes together, view their connections in a graph, arrange ideas on a canvas, | Yes | $4 per month | Yes | On device | 73 |
| Mem Mem helps users save notes and web pages and retrieve information by asking questions. It also transcribes and structures meetings, identifies tasks i | Yes | $9 per month | Yes | Not disclosed | 65 |
| Reflect Reflect lets people taking notes link them together and ask questions with sourced answers. It also summarizes meeting highlights, improves and correc | Yes | $99 per year | – | On device | 65 |
| Limitless Limitless lets pendant users transcribe and summarize their recorded conversations. They can search their history for information, ask questions based | Yes | not published | Yes | United States | 63 |
| MindMap AI MindMap AI helps people organize knowledge by turning topics, documents and recordings into mind maps. Users can develop branches through conversation | Yes | $3.99 per month | – | Not disclosed | 53 |
| Whisper Memos Whisper Memos serves people recording voice notes or transcribing meetings. It transcribes imported recordings, emails transcripts, creates summaries | No | $69.99 per year | – | Not disclosed | 48 |
| MyMap MyMap helps people structure ideas through mind maps, flowcharts and SWOT analyses. It lets users rearrange canvas elements, present maps as slides an | Yes | $144 per year | – | Several regions | 48 |
| Notion AI Notion AI helps teams write documents, summarize work pages, and find answers in connected tools. It also fills database properties automatically and | No | €19.5 per month | – | Several regions | 45 |
Project management
To plan and track projects: 7 tools. See the whole category.
| Tool | Free | Entry price | API | Data | Score |
|---|---|---|---|---|---|
| monday.com monday.com helps people organize project tasks in boards and track deadlines and dependencies. Users can automate repetitive actions, ask an assistant | Yes | $9 per month | Yes | Several regions | 83 |
| Asana Asana helps project teams assign tasks and track their deadlines. It supports planning project dependencies, creating automations with AI and displayi | Yes | $10.99 per month | Yes | Several regions | 80 |
| Miro AI Miro AI helps teams generate diagrams, tables, and documents and summarize the content of a board. It also suggests ideas for workshops and generates | Yes | $8 per month | Yes | Several regions | 80 |
| ClickUp ClickUp helps project teams organize tasks and deadlines. It supports project boards and diagrams, document writing and summarization with AI, workspa | Yes | $84 per year | Yes | Several regions | 70 |
| CostGPT CostGPT lets people planning a software project estimate its cost and duration. It breaks ideas into features, identifies dependencies, prepares user | Yes | $19 pay as you go | – | Not disclosed | 58 |
| Cogram Cogram lets project teams write meeting minutes and extract follow-up actions. It also prepares site visit reports with photos, organizes project emai | No | $79 per month | Yes | Not disclosed | 46 |
| Archie Archie helps people planning an application turn an idea into a product plan. It writes functional requirements, describes users and their use cases, | Yes | not published | – | Not disclosed | 43 |
Workflow automation
To automate tasks between apps: 6 tools. See the whole category.
| Tool | Free | Entry price | API | Data | Score |
|---|---|---|---|---|---|
| n8n n8n helps people automate tasks between applications using visual workflows. It triggers tasks from events, transforms data between services, creates | Yes | €20 per month | Yes | European Union | 78 |
| Zapier Zapier lets people automating their tasks connect applications and trigger sequences of actions. It also supports creating automations from instructio | Yes | $19.99 per month | Yes | United States | 75 |
| Nekton Nekton lets people automating tasks describe steps in English to create a workflow. It supports cloud execution, recurring schedules, information coll | Yes | $9 per month | Yes | United States | 65 |
| Make Make lets teams connect applications in visual scenarios and trigger actions from events. It also transforms data between applications, creates AI age | Yes | not published | Yes | Several regions | 65 |
| Hexabot Hexabot lets teams visually build workflows connecting models, tools, and business systems. It supports triggered actions, memory, document search, co | Yes | $19 per month | – | On device | 58 |
| Gumloop Gumloop lets teams build automated workflows and agents connected to their company's applications. It also supports data analysis, content preparation | No | $37 per month | Yes | United States | 50 |
UI/UX design
To design user interfaces: 5 tools. See the whole category.
| Tool | Free | Entry price | API | Data | Score |
|---|---|---|---|---|---|
| Figma Figma helps design teams draw interfaces together and build interactive prototypes. It supports sharing reusable components, generating applications f | Yes | $3 per month | Yes | Several regions | 80 |
| Stitch Stitch helps people designing interfaces create screens from descriptions and use images as references. Users can explore visual variations, link scre | Yes | not published | Yes | Several regions | 63 |
| Whimsical Whimsical helps people represent ideas and interfaces through flowcharts, mind maps, and editable wireframes. Users can collaborate on a shared board | Yes | $10 per month | – | Several regions | 58 |
| Magic Patterns Magic Patterns lets design teams create interface prototypes from descriptions. It adapts mockups to company components, imports Figma designs, suppor | Yes | not published | Yes | Not disclosed | 58 |
| Uizard Uizard lets people designing interfaces create mockups from descriptions, screenshots, or sketches. It also supports linking screens to test a user jo | Yes | $12 per month | No | Not disclosed | 55 |
AI app builders
To build an app or site without coding: 4 tools. See the whole category.
| Tool | Free | Entry price | API | Data | Score |
|---|---|---|---|---|---|
| Taskade Taskade lets people organizing projects create applications and agents that use their documents. It also supports automating actions across services, | Yes | $10 per month | Yes | Several regions | 86 |
| v0 v0 lets people building applications start from instructions or turn a mockup into a working interface. It supports code editing, previews, database a | Yes | $30 per month | Yes | Several regions | 75 |
| Lovable Lovable is for people who want to create a web application without coding, using written instructions. It supports screen editing, databases, user log | Yes | $25 per month | – | Several regions | 66 |
| Replit Replit is for people creating applications from descriptions and working on code with an agent. It also supports visual interface changes, databases, | Yes | $20 per month | – | Not disclosed | 51 |
Other useful categories
- Developer tools : Pagerly, TestSprite, and Rainforest QA
- Enterprise search : Dust, Glean, and UnSoloMind
- LLMOps and observability : Kiln, Maxim AI, and Coval
- Résumés and job search : ApplyPass, Careerflow AI Mock Interview, and Interviews Chat
- Spreadsheets and data analysis : AITable.ai and Airtable
- General AI chatbots : Mistral Vibe and AICamp
- AI email tools : Shortwave and Superhuman Mail
- Graphic design : Napkin AI
- AI translation : Smartling
- AI search engines : Felo
- Marketing : Competitor Research
- Speech to text : AI Dictation
- AI browsers and extensions : Opera Neon
Job-specific precautions
Project material can reveal contract terms, incidents, individual assessments and plans that have not been announced. Check access permissions and restrict sources to the authorized scope. Inform participants before transcription and verify the applicable requirements. Review decisions, qualifications and action owners particularly carefully. Generated wording can make a proposal sound like an accepted commitment. Keep a record of approvals and supporting documents. Do not treat a summary as evidence of agreement when the people concerned have not confirmed it, especially when it affects delivery expectations.
Where to start
Choose a recurring meeting whose purpose and participants you already understand. Use a single tool, such as Read AI, after checking the transcription arrangements. Set a consistent format separating discussion points, confirmed decisions and actions awaiting validation. Compare your usual preparation time with the time spent generating and reviewing the draft. Track the corrections participants request before approving it. Continue if the process reduces the overall work without creating ambiguity about ownership or commitments.
Want to go beyond a single tool? AI agents chain several tasks on their own; our quiz helps you pick one.
Other jobs
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- Customer support
- Small business owners
- Freelancers
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- Online retailers
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Learn more
Frequently asked questions
Which AI tools for project managers?
The most useful categories are productivity and organisation, meeting assistants, and aI agent builders. Top of our grid: AITable.ai, Taskade, and Otter.ai.
Can you start for free?
Yes: 85 of the 99 selected tools have a free tier, for example AITable.ai, Taskade, and Otter.ai.
Can I send generated meeting notes to the team automatically?
Include a review before distribution, particularly when notes contain decisions, deadlines or assigned responsibilities. A transcript can misidentify a speaker or omit an important qualification. Confirm commitments with the relevant participants before the document becomes a project reference. Distribution should follow your existing access and approval arrangements.
Can AI set the project’s priorities?
It can help present constraints and compare documented assumptions. Priorities also depend on commitments, actual team capacity and decisions by stakeholders. Use its suggestions to prepare the discussion. The people authorized to make trade-offs should confirm the priorities before those choices become instructions for the team.
How do I avoid answers based on outdated documents?
Limit the sources and identify which versions are authoritative. When an answer concerns a decision or deadline, check the original document. If sources conflict, ask the relevant people to resolve the discrepancy. A clear and consistent summary does not establish that the information behind it remains valid.
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Neutrality. No affiliate links. No vendor pays to be reviewed, rated or ranked. Reviews are directed by François Chollet, neutral and factual, and every data point is dated and sourced. How we score